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NOTICE OF PUBLIC MEETING OF THE

CARSON CITY REGIONAL TRANSPORTATION COMMISSION

WEDNESDAY, October 14, 2009 5:30 P.M.

COMMUNITY CENTER- SIERRA ROOM

851 EAST WILLIAM STREET

CARSON CITY, NEVADA

NOTE: The Carson City Regional Transportation Commission is pleased to make reasonable accommodations for members of the public who are disabled and wish to attend the meeting. If special arrangements for the meeting are necessary, please notify Carson City Regional Transportation Commission staff in writing at 3505 Butti Way, Carson City, Nevada, 89701, or ppittenger@ci.carson-city.nv.us, or call Patrick Pittenger at (775) 887-2355 as soon as possible (requests are required prior to 12:00 p.m. on October 14, 2009).

For more information regarding any of the items listed on the agenda, please contact the Regional Transportation Commission staff at (775) 887-2355.

AGENDA

A. ROLL CALL AND DETERMINATION OF A QUORUM

B. APPROVAL OF MINUTES:

B-1 Action to approve the minutes of the September 9, 2009 meeting

C. MODIFICATION OF AGENDA: This is the tentative schedule for the meeting. The Commission reserves the right to take items in a different order to accomplish business in the most efficient manner.

D. PUBLIC COMMENT: Members of the public who wish to address the Commission may approach the podium and speak on matters related to the Commission, but not on items agendized for this meeting. Comments are limited to three minutes per person or topic. If your item requires extended discussion, please request the Chair to calendar the matter for a future Commission meeting. No action may be taken upon a matter raised under this item of the agenda until the matter itself has been specifically included on an Agenda as an item upon which action may be taken.

E. DISCLOSURES: Any member of the Commission that may wish to explain any contact with the public regarding an item on the agenda or business of the Commission.

F. CONSENT AGENDA

All matters listed under the consent agenda are considered routine and may be acted upon by the Regional Transportation Commission with one action and without an extensive hearing. Any member of the Commission or any citizen may request that an item be taken from the consent agenda, discussed and acted upon separately during this meeting. The Chair, or the Vice Chair, retains discretion in deciding whether or not an item will be pulled off the consent agenda.


F-1 Action to adopt a resolution approving of and authorizing the Carson City Regional Transportation Commission Chairman to sign a Cooperative Matching Agreement for Carson City Gateway Signage by and between State of Nevada Department of Transportation and Carson City Regional Transportation Commission.

Staff Summary: The Carson City Gateway Signage project has been selected and approved for funding under the Landscape and Aesthetics Community Matching Funds Program, under which the project is eligible for funding contribution of fifty percent (50%) State funds contributed to the project by NDOT, and fifty percent (50%) local funds contributed to the project by RTC. The Cooperative Matching Agreement is required by NDOT in order to obtain the matching funds. The total project estimate is $421,000 of which $210,500 is available as matching funds.

F-2 Action to approve Amendment 1 to Agreement PR333-08-063 for the E. Fifth St. and Goni Road Enhancement Project by and between State of Nevada Department of Transportation and Carson City Regional Transportation Commission.

Staff Summary: The existing agreement between the Nevada Department of Transportation and Carson City Regional Transportation Commission is set to expire on December 31, 2009. This agreement will extend the agreement to allow for construction to be completed in the Spring of 2010.

G. PUBLIC MEETING ITEMS:

G-1 Review of RTC and Streets Financial Status for Fiscal Year 2007-2008.

Staff Summary: This is to review the financial status of both the RTC and Streets Funds for the Fiscal Year 2008/2009 ending June 30, 2009 for Actual Revenue and Expenditures versus Estimated.

G-2 Informational update on the design of Phase II of the Roop Street widening project.

Staff Summary: City staff and engineering consultants are currently evaluating modifications to the design for Phase II of the Roop Street widening project that would allow for the provision of bicycle lanes along the entire length of the project. Staff will provide preliminary information regarding potential changes to the design, right-of-way acquisition, overall project costs, impacts to motor vehicle capacity, and schedule for implementation of the project.

G-3 Action to determine that Z7 Development is the lowest responsive and responsible bidder pursuant to N.R.S. Chapter 338 and to award Contract No. 0910-079 East Fifth Street Pedestrian Improvements and Goni Road Pedestrian Improvements to Z7 Development for a bid amount of $581,016.00 plus a contingency amount not to exceed $58,000.00 to be funded from the Goni/E.5th NDOT Project Fund as provided in FY 2009/2010.

Staff Summary: Carson City received sealed bids for the East Fifth Street Pedestrian Improvements and Goni Road Pedestrian Improvements. The project consists of widening East Fifth Street from Fairview Drive east to Carson River/Hells Bells Road; and widening Goni Road from Arrowhead Drive north to Boeing Way. The improvements include removal of existing pavement and underground improvements, 1,800 lineal feet of storm drain pipe of various size, manholes and catch basins, 4,629 lineal feet of curb and gutter, 13,500 square feet of PCC Sidewalk, pedestrian ramps, grading and earthwork, utility relocations/adjustments and coordination, 28,000 square feet of bituminous pavement, signing and striping, erosion control, and revegetation.

G-4 Action to determine that A & K Earth Movers, Inc. is the lowest responsive and responsible bidder pursuant to N.R.S. Chapter 338 and to award Contract No. 0809-092 South Carson Street/Eagle Station Lane Traffic Signal Installation to A & K Earth Movers, Inc. for a bid amount of $437,000.00 plus a contingency amount not to exceed $43,700.00 to be funded from the RTC Road Construction Fund as provided in FY 2009/2010.

Staff Summary: Carson City received sealed bids for the South Carson Street/Eagle Station Lane Traffic Signal Installation Project. Project includes, but is not limited to installation of an eight (8) phase traffic signal, with modification to the existing center median and curbing, construction of auxiliary right turn lanes, and associated paving, pavement marking, sidewalks, curb ramps, curb and gutter, drainage and utility modifications. The City will furnish the Type 35 and 35-A traffic signal poles, signal mast arms and luminaire arms, along with one completely wired Type “R” traffic signal cabinet and Siemens M53 signal controller. The project includes 16,490-square feet of dense grade asphalt to be placed this year, as well as 30,265-square feet of cold milling and open grade asphalt to be placed next summer when adequate temperatures can be achieved. Daytime work with lane closures will be allowed by NDOT between the hours of 9:00 A.M. and 4:00 P.M.

Time of completion for this project: Traffic Signal must be operational by November 20, 2009; Milestone A must be completed by November 13, 2009; Milestone B shall be completed by August 27, 2010.

H. INTERNAL COMMUNICATIONS AND ADMINISTRATIVE MATTERS (Non-Action Items)

H-1 Street Operations Report

Staff Summary: Monthly Status Report for the Commission’s information.

H-2 Project Status Report

Staff Summary: Monthly Status Report for the Commission’s information.

H-3 Future Agenda Items

I. ADJOURNMENT

The next meeting is tentatively scheduled for Wednesday, November 4, 2009, immediately after the adjournment of the CAMPO meeting, which begins at 5:30 P.M., at the Sierra Room - Community Center, 851 East William Street.

This agenda has been posted at the following locations

before 5:00 p.m. on Thursday, October 8, 2009,:

CITY HALL, 201 North Carson Street

CARSON CITY LIBRARY, 900 North Roop Street

COMMUNITY CENTER, SIERRA ROOM, 851 East William Street

CARSON CITY PUBLIC WORKS, 3505 Butti Way

PLANNING DIVISION, 2621 Northgate Lane, Suite 62

Last updated: 10/7/2009 3:16:59 PM