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NOTICE OF PUBLIC MEETING OF THE

CARSON CITY REGIONAL TRANSPORTATION COMMISSION

WEDNESDAY, NOVEMBER 4, 2009

(This meeting will begin immediately after the adjournment

of the CAMPO meeting, which begins at 5:30 P.M.)

COMMUNITY CENTER- SIERRA ROOM

851 EAST WILLIAM STREET

CARSON CITY, NEVADA

NOTE: The Carson City Regional Transportation Commission is pleased to make reasonable accommodations for members of the public who are disabled and wish to attend the meeting. If special arrangements for the meeting are necessary, please notify Carson City Regional Transportation Commission staff in writing at 3505 Butti Way, Carson City, Nevada, 89701, or ppittenger@ci.carson-city.nv.us, or call Patrick Pittenger at (775) 887-2355 as soon as possible (requests are required prior to 12:00 p.m. on November 2, 2009).

For more information regarding any of the items listed on the agenda, please contact the Regional Transportation Commission staff at (775) 887-2355.

AGENDA

A. ROLL CALL AND DETERMINATION OF A QUORUM

B. APPROVAL OF MINUTES:

B-1 Action to approve the minutes of the October 14, 2009 meeting

C. MODIFICATION OF AGENDA: This is the tentative schedule for the meeting. The Commission reserves the right to take items in a different order to accomplish business in the most efficient manner.

D. PUBLIC COMMENT: Members of the public who wish to address the Commission may approach the podium and speak on matters related to the Commission, but not on items agendized for this meeting. Comments are limited to three minutes per person or topic. If your item requires extended discussion, please request the Chair to calendar the matter for a future Commission meeting. No action may be taken upon a matter raised under this item of the agenda until the matter itself has been specifically included on an Agenda as an item upon which action may be taken.

E. DISCLOSURES: Any member of the Commission that may wish to explain any contact with the public regarding an item on the agenda or business of the Commission.

F. PUBLIC MEETING ITEMS:

F-1 Informational update on the design of Phase II of the Roop Street widening project.

Staff Summary: City staff and engineering consultants have evaluated modifications to the design for Phase II of the Roop Street widening project that would allow for bicycle accommodations along the entire length of the project. Staff and consultants will provide information regarding changes to the design, right-of-way acquisition, and overall project costs.

F-2 Information regarding themes developed by NDOT for the landscaping and public art components of the Carson City Freeway, from the Northern Connection Interchange to the South Carson Street Interchange.

Staff Summary: NDOT has the potential to acquire ARRA funding for a Landscape and Aesthetics Project on Phase 2A of the Carson City Freeway, at the Fifth Street Grade Separation as well as the Fairview Interchange. As part of this project, NDOT has developed overall themes for the freeway landscaping and public art for the entire length of the Carson City Freeway. The themes celebrate the events and eras that helped shape Carson City, by dividing the freeway into “chapters” which tell Carson City’s story.

F-3 Action to approve a proposed revision to the snow removal map.

Staff Summary: Changes are proposed to the Carson City snow removal map to correct various deficiencies and account for changes to the roadway network since last winter.

F-4 Action to adopt a resolution Requesting The Board Of Supervisors To Issue Highway Revenue Bonds In The Maximum Principle Amount of $7,900,000; Providing Other Details In Connection Therewith; And Providing The Effective Date Thereof.

Staff Summary: This resolution requests the Board of Supervisors to proceed with issuing bonds in the maximum amount of $7,900,000 which will fund the completion of capital projects currently underway (Stewart, Curry, et al) and to fund Roop Street –Phase 2.

F-5 Action to approve the proposed JAC Assist ADA Paratransit Policy.

Staff Summary: Staff is proposing the JAC Assist ADA Paratransit Policy to clarify the JAC Assist paratransit service as an origin to destination service, the roles and responsibilities of the drivers and passengers, limit service to within ¾ of a mile of a regular fixed route, and update the application forms. This policy complies with FTA regulations and allows staff to address abuse of service and misconduct.

F-6 Possible action to authorize the proposed capital expenditures of Carson City’s share of the Federal Transit Administration’s American Recovery and Reinvestment Act funds.

Staff Summary: The Carson Area Metropolitan Planning Organization (CAMPO) is proposed to receive $1,092,274, of which, Carson City’s share is expected to be $1,027,274. These funds are 100% funded by the Federal Transit Administration (FTA) and must be spent on transit capital and operating per FTA 5307 fund regulations.

F-7 Action to authorize the purchase of one (1) bus and approve the Chair to sign the associated letter of waiver and release.

Staff Summary: The Tahoe Transportation District (TTD) currently has an open contract to purchase buses and has followed all FTA requirements for procuring the buses. By “piggybacking” onto this contract, it will save staff considerable time and money that otherwise would be spent procuring new buses. This bus would be purchased with 100% Federal ARRA funds.

F-8 Action to adopt a resolution approving of and authorizing the Carson City Regional Transportation Commission Chairman to sign a Cooperative Local Public Agency Agreement for Carson City Micropaving Improvements Project by and between State of Nevada Department of Transportation and Carson City Regional Transportation Commission.

Staff Summary: The Carson City Micropaving Improvements project has been selected and approved for federal funding under the American Recovery and Reinvestment Act (ARRA), under which the project is eligible for grant funding. The project will result in micro paving of approximately 14 miles of existing City streets as shown on the attached map exhibit. The Cooperative Local Public Agency Agreement is required by NDOT in order to obtain the ARRA funds. The total project estimate is $929,818 of which $634,358 is available as ARRA grant funds. The remaining RTC contribution is estimated at $295,460.

F-9 Information regarding the potential closure of Old Clear Creek Road in Carson City and Douglas County.

Staff Summary: Staff and a member of the RTC have held two meetings with the interested parties and gathered additional information. The RTC will be provided with additional information on the status of the effort.

F-10 Action to accept the Work as completed, to accept the Contract Summary as presented, and to approve the Release of Final Payment in the amount of $7,956.62 for Contract No. 0809-095 titled Carson City Public Works Vehicle Storage Building – Phase II to Bison Construction.

Staff Summary: Carson City received sealed bids for the Carson City Public Works Vehicle Storage Building – Phase II. Project consisted of providing and installing all steel supports, metal siding, metal roofing, nylon bird net deterrent system, lighting, conduits, pull boxes, switches, transformers and all other electrical components required for a 270-foot wide by 40-foot deep structure. The project also included minor repairs to an adjacent metal building, such as, metal siding, additional nylon bird net deterrent system and replacement of the weather striping on a number of the sectional doors.

G. INTERNAL COMMUNICATIONS AND ADMINISTRATIVE MATTERS (Non-Action Items)

G-1 Future Agenda Items

H. ADJOURNMENT

The next meeting is tentatively scheduled for Wednesday, December 9, 2009, immediately after the adjournment of the CAMPO meeting, which begins at 5:30 P.M., at the Sierra Room - Community Center, 851 East William Street.

This agenda has been posted at the following locations

before 5:00 p.m. on Thursday, October 29, 2009,:

CITY HALL, 201 North Carson Street

CARSON CITY LIBRARY, 900 North Roop Street

COMMUNITY CENTER, SIERRA ROOM, 851 East William Street

CARSON CITY PUBLIC WORKS, 3505 Butti Way

PLANNING DIVISION, 2621 Northgate Lane, Suite 62

Last updated: 10/29/2009 2:43:44 PM