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NOTICE OF PUBLIC MEETING OF THE

CARSON CITY REGIONAL TRANSPORTATION COMMISSION

WEDNESDAY, DECEMBER 9, 2009 5:30 P.M.

COMMUNITY CENTER- SIERRA ROOM

851 EAST WILLIAM STREET

CARSON CITY, NEVADA

NOTE: The Carson City Regional Transportation Commission is pleased to make reasonable accommodations for members of the public who are disabled and wish to attend the meeting. If special arrangements for the meeting are necessary, please notify Carson City Regional Transportation Commission staff in writing at 3505 Butti Way, Carson City, Nevada, 89701, or ppittenger@ci.carson-city.nv.us, or call Patrick Pittenger at (775) 887-2355 as soon as possible (requests are required prior to 12:00 p.m. on December 7, 2009).

For more information regarding any of the items listed on the agenda, please contact the Regional Transportation Commission staff at (775) 887-2355.

AGENDA

A. ROLL CALL AND DETERMINATION OF A QUORUM

B. APPROVAL OF MINUTES:

B-1 Action to approve the minutes of the November 4, 2009 meeting

C. MODIFICATION OF AGENDA: This is the tentative schedule for the meeting. The Commission reserves the right to take items in a different order to accomplish business in the most efficient manner.

D. PUBLIC COMMENT: Members of the public who wish to address the Commission may approach the podium and speak on matters related to the Commission, but not on items agendized for this meeting. Comments are limited to three minutes per person or topic. If your item requires extended discussion, please request the Chair to calendar the matter for a future Commission meeting. No action may be taken upon a matter raised under this item of the agenda until the matter itself has been specifically included on an Agenda as an item upon which action may be taken.

E. DISCLOSURES: Any member of the Commission that may wish to explain any contact with the public regarding an item on the agenda or business of the Commission.

F. CONSENT AGENDA

All matters listed under the consent agenda are considered routine and may be acted upon by the Regional Transportation Commission with one action and without an extensive hearing. Any member of the Commission or any citizen may request that an item be taken from the consent agenda, discussed and acted upon separately during this meeting. The Chair, or the Vice Chair, retains discretion in deciding whether or not an item will be pulled off the consent agenda.


F-1 Action to accept Public Works recommendation to approve Amendment No. 2 to Contract No. 0809-153 with Bowling Mamola Group titled “Contract Administration, Construction Inspection and Materials Testing for Stewart Street Extension Project and South Curry Street Phase I Improvement Project” to extend the completion date to February 26, 2010, expand the scope of work, and increase the contract in an amount not to exceed $120,670 from the Curry Ph2 Reconst/Expand Fund, Water Fund, Sewer Fund and Storm Water Fund as provided for in FY2009/2010.

Staff Summary: The change to have Bowling Mamola provide full time inspection services increases the budget amount needed to complete the project. December 10, 2008, the Regional Transportation Commission approved Contract No. 0809-153 with Bowling Mamola Group in the amount of $593,920.00 for Contract Administration, Construction Inspection and Materials Testing for Stewart Street Extension Project. April 16, 2009 the Regional Transportation Commission Approved Amendment No. 1 to Amend the Contract Title to read “Contract Administration, Construction Inspection and Materials Testing for Stewart Street Extension Project and South Curry Street Phase I Improvements Project, to extend the contract date to December 31, 2009, and amend the Contract Amount by $178,415.00.

F-2 Action to accept the Work as completed, to accept the Contract Summary as presented, and to approve the Release of Final Payment in the amount of $5,620.90 for Contract No. 0809-234 titled 2009 ADA Sidewalk Improvement Program Phase 1 to Don Garcia Excavating and Paving, Inc.

Staff Summary: Carson City received sealed bids for all labor, materials, tools, and equipment necessary for the above referenced project. The project consisted of placing new sidewalk ramps, placing new sidewalk, removing and replacing existing sidewalks, driveway approaches, driveways and sidewalk ramps to comply with ADA requirements. This work consisted of, but was not limited to saw cutting, removal and replacement of curbs and gutters, removal and replacement of sidewalks, removal and replacement of driveway approaches/driveways, removal and replacement of asphalt concrete adjacent to all improvements, notification to residents and commercial properties, supplying steel plate, and traffic control.

F-3 Action to accept the Work as completed, to accept the Contract Summary as presented, and to approve the Release of Final Payment in the amount of $12,211.70 for Contract No. 0809-235 titled 2009 ADA Sidewalk Improvement Program Phase II to Don Garcia Excavating and Paving, Inc.

Staff Summary: Carson City received sealed bids for all labor, materials, tools and equipment necessary for the above referenced project. The project consisted of placing new sidewalk ramps, placing new sidewalks, removing and replacing existing sidewalks, driveway approaches, driveways and sidewalk ramps to comply with ADA requirements. The work consisted of, but was not limited to, saw cutting, removal and replacement of driveway approaches/driveways, removal and replacement of valley gutters and spandrels, removal and replacement of asphalt concrete adjacent to all improvements, removal and reinstallation of signs, notification to residents and commercial properties, supplying steel plates and traffic control.

F-4 Action to accept the Work as completed, to accept the Contract Summary as presented, and to approve the Release of Final Payment in the amount of $60,146.24 for Contract No. 0809-251 titled Old Clear Creek Road Frontage Improvements Project to A & A Construction, Inc.

Staff Summary: Carson City received sealed bids for the Old Clear Creek Road Frontage Improvements Project. Project consisted of construction of approximately 1,200 feet of frontage improvement on the Old Clear Creek Road frontage of Fuji Park. Project included, but was not limited to grading, installation of curbs, gutters, sidewalks, tying in paving and landscaping and all common phases of construction customarily associated with this type of Project.

G. PUBLIC MEETING ITEMS:

G-1 Informational update on gas tax revenue for the RTC and Streets funds.

Staff Summary: It has been determined that Carson City has been receiving artificially low gas tax revenues since approximately August of 2008. The state has confirmed that insufficient funds were paid to the City, but the audit that will confirm the amount of funds owed to the City by multiple parties has yet to be completed. Staff will provide an update to the RTC with the latest information available at the time of the meeting.

G-2 Information and presentation of the Carson City Transit System Update and Financial Plan.

Staff Summary: Carson Area Metropolitan Planning Organization (CAMPO) staff has prepared a Transit System Update and Financial Plan for the Jump Around Carson (JAC) transit service in Carson City. Staff will present the document which was created to evaluate the effectiveness of the existing transit system operation. Additionally, the financial element of this plan supports the basic requirement of the Federal Transit Administration (FTA) in demonstrating the ability to match and manage FTA grant funds, cover cost increases, cover operating deficits through long-term stable and reliable sources of revenue, maintain and operate federally funded facilities and equipment, and conduct an annual independent organization-wide audit in accordance with the provisions of OMB Circular A-133.

G-3 Information regarding the potential closure of Old Clear Creek Road in Carson City and Douglas County.

Staff Summary: Staff and a member of the RTC have held two meetings with the interested parties and gathered additional information. The RTC will be provided with additional information on the status of the effort. Old Clear Creek residents have provided addition information that will be shared with the RTC.

H. INTERNAL COMMUNICATIONS AND ADMINISTRATIVE MATTERS (Non-Action Items)

H-1 Street Operations Report – October 2009

Staff Summary: Monthly Status Report for the Commission’s information.

H-2 Street Operations Report – November 2009

Staff Summary: Monthly Status Report for the Commission’s information.

H-3 Project Status Report

Staff Summary: Monthly Status Report for the Commission’s information.

H-4 Future Agenda Items

I. ADJOURNMENT

The next meeting is tentatively scheduled for Wednesday, January 13, 2010, immediately after the adjournment of the CAMPO meeting, which begins at 5:30 P.M., at the Sierra Room - Community Center, 851 East William Street.

This agenda has been posted at the following locations

before 5:00 p.m. on Thursday, December 3, 2009,:

CITY HALL, 201 North Carson Street

CARSON CITY LIBRARY, 900 North Roop Street

COMMUNITY CENTER, SIERRA ROOM, 851 East William Street

CARSON CITY PUBLIC WORKS, 3505 Butti Way

PLANNING DIVISION, 2621 Northgate Lane, Suite 62

Last updated: 12/3/2009 2:09:17 PM