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NOTICE OF PUBLIC MEETING OF THE

CARSON CITY REGIONAL TRANSPORTATION COMMISSION

WEDNESDAY, JANUARY 13, 2010 5:30 P.M.

COMMUNITY CENTER- SIERRA ROOM

851 EAST WILLIAM STREET

CARSON CITY, NEVADA

NOTE: The Carson City Regional Transportation Commission is pleased to make reasonable accommodations for members of the public who are disabled and wish to attend the meeting. If special arrangements for the meeting are necessary, please notify Carson City Regional Transportation Commission staff in writing at 3505 Butti Way, Carson City, Nevada, 89701, or ppittenger@ci.carson-city.nv.us, or call Patrick Pittenger at (775) 887-2355 as soon as possible (requests are required prior to 12:00 p.m. on January 11, 2010).

For more information regarding any of the items listed on the agenda, please contact the Regional Transportation Commission staff at (775) 887-2355.

AGENDA

A. ROLL CALL AND DETERMINATION OF A QUORUM

B. APPROVAL OF MINUTES:

B-1 Action to approve the minutes of the December 9, 2009 meeting

C. MODIFICATION OF AGENDA: This is the tentative schedule for the meeting. The Commission reserves the right to take items in a different order to accomplish business in the most efficient manner.

D. PUBLIC COMMENT: Members of the public who wish to address the Commission may approach the podium and speak on matters related to the Commission, but not on items agendized for this meeting. Comments are limited to three minutes per person or topic. If your item requires extended discussion, please request the Chair to calendar the matter for a future Commission meeting. No action may be taken upon a matter raised under this item of the agenda until the matter itself has been specifically included on an Agenda as an item upon which action may be taken.

E. DISCLOSURES: Any member of the Commission that may wish to explain any contact with the public regarding an item on the agenda or business of the Commission.

F. CONSENT AGENDA

All matters listed under the consent agenda are considered routine and may be acted upon by the Regional Transportation Commission with one action and without an extensive hearing. Any member of the Commission or any citizen may request that an item be taken from the consent agenda, discussed and acted upon separately during this meeting. The Chair, or the Vice Chair, retains discretion in deciding whether or not an item will be pulled off the consent agenda.


F-1 Action to approve Amendment No. 1 to Contract No. 0910-092 South Carson Street / Eagle Station Lane Traffic Signal Project for an increase by an amount not to exceed $51,700.00 from the RTC Road Construction Account as provided in FY 2009/2010.

Staff Summary: On October 15, 2009, the Regional Transportation Commission approved the above listed project in the amount of $437,000.00 plus a contingency amount of $43,700.00. This request to amend the contract in an amount not to exceed $51,700.00 is for an increase to accommodate for existing conditions encountered during construction not identified in design plans.

F-2 Action to approve and authorize the Chair to sign an agreement by and between Carl R. Stewart and Ada K. Stewart, Trustees of The Stewart Family 2000 Trust, and Carson City whereby Carl R. Stewart and Ada K. Stewart, Trustees of The Stewart Family 2000 Trust agree(s) to:

(1) Sell and convey all of certain real property described as Assessor's Parcel Number 002-114-11;

(2) Grant permission to construct upon, over and across certain real property described as Assessor's Parcel Numbers 002-114-11;

(3) Convey a utility and site easement upon, over and across certain real property described as Assessor’s Parcel Number 002-114-11 for the purpose of roadway construction related to the Roop Street Widening Project.

Staff Summary: Staff is asking that the Commission approve the agreement with Carl R. Stewart and Ada K. Stewart, Trustees of The Stewart Family 2000 Trust and Carson City for the granting of real property necessary to construct roadway improvements for the widening of Roop Street. The fiscal impact is expected to be $60,000.00.

F-3 Action to approve and authorize the Chair to sign an agreement by and between Walton’s Inc., a Nevada corporation, and Carson City whereby Walton’s Inc., a Nevada corporation agree(s) to:

(1) Sell and convey all of certain real property described as Assessor's Parcel Number 002-123-01;

(2) Grant permission to construct upon, over and across certain real property described as Assessor's Parcel Number 002-123-01;

(3) Convey a utility and site easement upon, over and across certain real property described as Assessor’s Parcel Number 002-123-01 for the purpose of roadway construction related to the Roop Street Widening Project.

Staff Summary: Staff is asking that the Commission approve the agreement with Walton’s Inc., a Nevada corporation and Carson City for the granting of real property necessary to construct roadway improvements for the widening of Roop Street. The fiscal impact is expected to be $14,500.00.


G. PUBLIC MEETING ITEMS:

G-1 Action to determine that Contract No. 0910-132 On Call Right-of-Way Consulting is a contract for Professional Services and therefore not suitable for public bidding pursuant to NRS 332.115 and to approve Contract No. 0910-132 A request for Professional Services to be provided by Property Specialists, Inc. through January 14, 2011, for a not to exceed cost of $125,000 to be funded form the Various Capital Improvement Project Funds as provided in FY 2009/2010 and 2010/2011.

Staff Summary: Carson City has selected Property Specialists, Inc., to assist in the acquisition of land for City projects. Staff does not have the expertise to assure that all of the Federal regulations, State law and City codes that specify the methods and procedures for the acquisition of property are satisfied. The amount of this contract is based on the need to acquire easements, and right-of-way for several projects and the amount is based on an estimate of the number of acquisitions anticipated and their complexity. Projects to be included in this contract include, but are not limited, Roop Street Widening and N. Stewart Street surplus property liquidation. The contract being presented is a “task based” contract which means that only those services necessary for a particular project would be authorized for the specific project. The fiscal impact is expected to be $125,000.00.

G-2 Information regarding the RTC Transportation Improvement Program and Streets Maintenance Program for Fiscal Year 2010/2011 through 2012/2013.

Staff Summary: This is a draft revision for the RTC Transportation Improvement Program and Streets Maintenance Program. Staff is requesting review and direction for the program to bring it back to the RTC in February for adoption.

G-3 Introduction of new commissioners and action for the election of Officers for the RTC.

Staff Summary: In January 2009, the RTC elected its Chairperson and Vice-Chairperson. RTC members will be asked to elect a Chairperson and Vice-Chairperson to serve for 2010. As per NRS 373.040(3), the commission must be composed of representatives selected by the Carson City Board of Supervisors as follows:

(a) Two members of the Board of Supervisors, one of whom must be designated by the commission to serve as chairman of the commission.

(b) Three representatives of the city at large.

Though the Chairperson must be a member of the Board of Supervisors, any RTC Commissioner may serve as the Vice-Chairperson. Terms of the newly elected Chairperson and Vice-Chairperson would not commence until February 2010.

H. INTERNAL COMMUNICATIONS AND ADMINISTRATIVE MATTERS (Non-Action Items)

H-1 Street Operations Report – December 2009

Staff Summary: Monthly Status Report for the Commission’s information.

H-2 Future Agenda Items

I. ADJOURNMENT

The next meeting is tentatively scheduled for Wednesday, February 10, 2010, immediately after the adjournment of the CAMPO meeting, which begins at 5:30 P.M., at the Sierra Room - Community Center, 851 East William Street.

This agenda has been posted at the following locations

before 5:00 p.m. on Thursday, January 7, 2009:

CITY HALL, 201 North Carson Street

CARSON CITY LIBRARY, 900 North Roop Street

COMMUNITY CENTER, SIERRA ROOM, 851 East William Street

CARSON CITY PUBLIC WORKS, 3505 Butti Way

PLANNING DIVISION, 2621 Northgate Lane, Suite 62

Last updated: 1/6/2010 12:31:42 PM