Skip to page body Home City Hall Residents Business Visitors Services Weho TV

NOTICE OF PUBLIC MEETING OF THE

CARSON CITY REGIONAL TRANSPORTATION COMMISSION

WEDNESDAY, APRIL 14, 2010

(This meeting will begin immediately after the adjournment

of the CAMPO meeting, which begins at 5:30 P.M.)

COMMUNITY CENTER- SIERRA ROOM

851 EAST WILLIAM STREET

CARSON CITY, NEVADA

NOTE: The Carson City Regional Transportation Commission is pleased to make reasonable accommodations for members of the public who are disabled and wish to attend the meeting. If special arrangements for the meeting are necessary, please notify Carson City Regional Transportation Commission staff in writing at 3505 Butti Way, Carson City, Nevada, 89701, or ppittenger@ci.carson-city.nv.us, or call Patrick Pittenger at (775) 887-2355 as soon as possible (requests are required prior to 12:00 p.m. on April 12, 2010).

For more information regarding any of the items listed on the agenda, please contact the Regional Transportation Commission staff at (775) 887-2355.

AGENDA

A. ROLL CALL AND DETERMINATION OF A QUORUM

B. APPROVAL OF MINUTES:

B-1 Action to approve the minutes of the March 10, 2010 meeting

C. MODIFICATION OF AGENDA: This is the tentative schedule for the meeting. The Commission reserves the right to take items in a different order to accomplish business in the most efficient manner.

D. PUBLIC COMMENT: Members of the public who wish to address the Commission may approach the podium and speak on matters related to the Commission, but not on items agendized for this meeting. Comments are limited to three minutes per person or topic. If your item requires extended discussion, please request the Chair to calendar the matter for a future Commission meeting. No action may be taken upon a matter raised under this item of the agenda until the matter itself has been specifically included on an Agenda as an item upon which action may be taken.

E. DISCLOSURES: Any member of the Commission that may wish to explain any contact with the public regarding an item on the agenda or business of the Commission.

F. CONSENT AGENDA

All matters listed under the consent agenda are considered routine and may be acted upon by the Regional Transportation Commission with one action and without an extensive hearing. Any member of the Commission or any citizen may request that an item be taken from the consent agenda, discussed and acted upon separately during this meeting. The Chair, or the Vice Chair, retains discretion in deciding whether or not an item will be pulled off the consent agenda.


F-1 Action to approve and authorize the Chair to sign an agreement by and between Randy Atkins and Julie Atkins, Husband and Wife, as Joint Tenants, and Carson City whereby Randy Atkins and Julie Atkins, Husband and Wife, as Joint Tenants, agree(s) to:

(1) Sell and Convey a portion of certain real property described as Assessor's Parcel Number 002-112-01;

(2) Grant permission to construct upon, over and across certain real property described as Assessor’s Parcel Number 002-112-01;

(3) Convey a utility and site easement upon, over and across certain real property described as Assessor’s Parcel Number 002-112-01 for the purpose of roadway construction related to the Roop Street Widening Project.

Staff Summary: Staff is asking that the Commission approve the agreement with Randy Atkins and Julie Atkins, Husband and Wife, as Joint Tenants, and Carson City for the granting of real property necessary to construct roadway improvements for the widening of Roop Street. The fiscal impact is expected to be $47,000.00.

F-2 Action to approve and authorize the Chair to sign an agreement by and between Carson Property, LLC, a Limited Liability Company, and Carson City whereby Carson Property, LLC, a Limited Liability Company, agree(s) to:

(1) Sell and Convey a portion of certain real property described as Assessor's Parcel Number 002-122-02;

(2) Grant permission to construct upon, over and across certain real property described as Assessor’s Parcel Number 002-122-02;

(3) Convey a utility and site easement upon, over and across certain real property described as Assessor’s Parcel Number 002-122-02 for the purpose of roadway construction related to the Roop Street Widening Project.

Staff Summary: Staff is asking that the Commission approve the agreement with Carson Property, LLC, a Limited Liability Company, and Carson City for the granting of real property necessary to construct roadway improvements for the widening of Roop Street. The fiscal impact is expected to be $18,900.00.

F-3 Action to approve and authorize the Chair to sign an agreement by and between Roy Farrow and Madalena Farrow, husband and wife, as joint tenants, and Carson City whereby Roy Farrow and Madalena Farrow, husband and wife, as joint tenants, agree(s) to:

(1) Sell and Convey a portion of certain real property described as Assessor's Parcel Number 002-172-05;

(2) Grant permission to construct upon, over and across certain real property described as Assessor’s Parcel Number 002-172-05 for the purpose of roadway construction related to the Roop Street Widening Project.

Staff Summary: Staff is asking that the Commission approve the agreement with Roy Farrow and Madalena Farrow, husband and wife, as joint tenants, and Carson City for the granting of real property necessary to construct roadway improvements for the widening of Roop Street. The fiscal impact is expected to be $10,000.00.

F-4 Action to approve and authorize the Chair to sign an agreement by and between Sierra Pacific Power Company, a Nevada corporation d/b/a NV Energy, and successor in interest to Sierra Pacific Power Company, a Maine corporation, and Carson City whereby Sierra Pacific Power Company, a Nevada corporation d/b/a NV Energy, and successor in interest to Sierra Pacific Power Company, a Maine corporation, agree(s) to:

(1) Sell and Convey a portion of certain real property described as Assessor's Parcel Number 002-122-01;

(2) Grant permission to construct upon, over and across certain real property described as Assessor’s Parcel Number 002-122-01;

(3) Convey a utility easement upon, over and across certain real property described as Assessor’s Parcel Number 002-122-01 for the purpose of roadway construction related to the Roop Street Widening Project.

Staff Summary: Staff is asking that the Commission approve the agreement with Sierra Pacific Power Company, a Nevada corporation d/b/a NV Energy, and successor in interest to Sierra Pacific Power Company, a Maine corporation, and Carson City for the granting of real property necessary to construct roadway improvements for the widening of Roop Street. The fiscal impact is expected to be $5,900.00.

F-5 Action to approve and authorize the Chair to sign an agreement by and between Ormsby Plaza LLC, a Nevada limited liability company, and Carson City whereby Ormsby Plaza LLC, a Nevada limited liability company agree(s) to:

(1) Grant permission to construct upon, over and across certain real property described as Assessor’s Parcel Number 002-123-03;

(2) Convey a utility easement upon, over and across certain real property described as Assessor’s Parcel Number 002-123-03 for the purpose of roadway construction related to the Roop Street Widening Project.

Staff Summary: Staff is asking that the Commission approve the agreement with Ormsby Plaza LLC, a Nevada limited liability company, and Carson City for the granting of real property necessary to construct roadway improvements for the widening of Roop Street. The fiscal impact is expected to be $4,000.00.

F-6 Action to accept Public Works recommendation to approve Amendment No. 1 to Contract No. 0910-060 with Winston Associates, Inc. titled “Design Services for Carson City Freeway Landscaping Project – Phase 1 and North Carson Street Medians” to expand the scope of work and increase the contingency in an amount not to exceed $65,320.00 from the RTC Freeway Landscaping Project Fund as provided for in FY2009/2010.

Staff Summary: On September 9, 2009, The Carson City Regional Transportation Commission approved the above listed contract in the amount of $234,658.00 plus a contingency amount of $24,000.00. This request is to amend the contingency in an amount not to exceed $65,320.00 in order to add the Highway 50 Interchange to the design scope and add structural engineering to all interchanges and gateways.

F-7 Action to accept Public Works recommendation to approve Amendment No. 1 to Contract No. 0910-131 with Peavine Construction, Inc., titled “Roop Street Widening – Phase II Project” to expand the scope of work and increase the contract in an amount not to exceed $167,294.65 from the RTC Roop Street Phase II Project Fund, Roop Street Water Fund and Roop Street Sewer Fund as provided for in FY2009/2010.

Staff Summary: On February 2, 2010, The Carson City Regional Transportation Commission approved the above listed contract in the amount of $3,685,752.45 plus a contingency amount of $368,600.00. This request to amend the contract in an amount not to exceed $167,294.65 is for an increase to add the reconstruction of a portion of Long Street. This will complete Long Street between the recently completed Stewart Street project and the current work to be constructed by the Roop Street contract.

G. PUBLIC MEETING ITEMS:

G-1 Action to approve the Chair to sign the Action Plan for Bicycle Friendly Communities in support of pursuing designation for Carson City as a Bicycle Friendly Community.

Staff Summary: The signing of the Action Plan for Bicycle Friendly Communities is the first step in the application process toward designation for Carson City as a Bicycle Friendly Community by the League of American Bicyclists. A member of the group that is requesting that an application be submitted on behalf of Carson City will present the merits of the Bicycle Friendly Communities Campaign and describe the application process.

G-2 Action to approve conceptual site locations for future Carson City gateway signs. Part A Part B

Staff Summary: City Public Works staff has been working with Winston Associates to determine preferred site locations for each of the three future gateway signs. The RTC approved the consultant contract with Winston Associates at the February 2010 meeting, but wanted to have City staff and Winston Associates (collectively, the design team) come back at a later date to seek RTC approval of the site locations. The design team is now ready to provide a presentation to the RTC showing preferred conceptual site locations as well as possible alternatives. The goal is for the RTC to approve the conceptual site locations prior to the design team proceeding with final design.

G-3 Action to approve and authorize the Chair to sign agreements by and between the State of Nevada, Department of Transportation and Carson City whereby the State of Nevada, Department of Transportation agree(s) to:

(1) Relinquish portions of SR-529 (Carson Street) and SR-530 (William Street) together with any and all revocable leases and licenses entered into between the State of Nevada, Department of Transportation and the adjoining owners for the multiple use of the right-of-way.

Staff Summary: Staff is asking that the Commission approve the agreements with the State of Nevada, Department of Transportation and Carson City for the relinquishment of aforesaid portions of highways. The fiscal impact is expected to be negligible.

G-4 Action to direct Carson City Staff to Lease/Sell or retain real property acquired during the right-of-way taking for various Transportation Capital Improvement Projects.

Staff Summary: Staff is asking the Commission to provide direction in the lease/sell or to retain the real property acquired during the right-of-way taking for the Capital Improvement Program including Stewart and Curry Streets. The fiscal impact is yet to be determined.

G-5 Information regarding Request for Proposals (RFP) for Bus Advertising.

Staff Summary: RFP #0910-180 for Bus Advertising was released on April 4, 2010 and proposals are due April 30, 2010.

G-6 Action to determine that Contract No. 0910-184 is a contract for hardware and associated peripheral equipment and devices for computers and/or software for computers and therefore not suitable for public bidding pursuant to NRS 332.115 and to approve Contract No. 0910-184 a request for the purchase of RouteMatch PM™ (paratransit software) from RouteMatch Software, Inc., for a not to exceed cost of $48,752.00 and a contingency amount of $4,800.00 to be funded from the Transit Professional Services Fund as provided in FY 2009/2010.

Staff Summary: The paratransit scheduling software will be used by JAC Assist to provide greater efficiencies in the management and operations of the ADA complementary paratransit system. This contract with RouteMatch includes software licensing, implementation, staff training, maintenance and support for 5 (five) years and the cost will be reimbursed at One Hundred percent (100%) by an ARRA Grant.

H. INTERNAL COMMUNICATIONS AND ADMINISTRATIVE MATTERS (Non-Action Items)

H-1 Street Operations Report – March 2010

Staff Summary: Monthly Status Report for the Commission’s information.

H-2 Future Agenda Items

I. ADJOURNMENT

The next meeting is tentatively scheduled for Wednesday, May 12, 2010, immediately after the adjournment of the CAMPO meeting, which begins at 5:30 p.m., at the Sierra Room - Community Center, 851 East William Street.

Note: One of four new Jump Around Carson (JAC) buses, which was purchased with American Reinvestment and Recovery Act (Stimulus) funding, will be on display between 4:45 p.m. and 5:45 p.m. in the parking lot of the Community Center. The public is invited to view the newly acquired bus.

This agenda has been posted at the following locations

before 5:00 p.m. on Thursday, April 8, 2010:

CITY HALL, 201 North Carson Street

CARSON CITY LIBRARY, 900 North Roop Street

COMMUNITY CENTER, SIERRA ROOM, 851 East William Street

CARSON CITY PUBLIC WORKS, 3505 Butti Way

PLANNING DIVISION, 2621 Northgate Lane, Suite 62

Last updated: 4/8/2010 3:05:29 PM