• By Albert Depew

03-05-09 Agenda with Supporting Materials

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(See below for Revised Agenda)

Day:          Thursday
Date:         March 5, 2009
Time:        Beginning at 8:30 a.m.
Location:  Community Center, Sierra Room
                 851 East William Street
                 Carson City, Nevada

“Revised Agenda”

Call to Order
Roll Call
Invocation - Ken Haskins, First Christian Church
Pledge of Allegiance

Public Comments and Discussion: The public is invited at this time to comment on and discuss any item not on the agenda that is relevant to, or within the authority of, the Carson City Board of Supervisors, the Carson City Liquor and Entertainment Board and the Carson City Redevelopment Authority. No action may be taken on a matter raised under this item of the agenda until the matter itself has been specifically included on an agenda as an item upon which action will be taken. Public comment during individual agenda items will be taken on the item at the time the item is called for hearing.

1. Action on Approval of Minutes

2. Changes to the Agenda

3. Consent Agenda

All matters listed under the consent agenda are considered routine and may be acted upon by the Board of Supervisors with one action and without an extensive hearing. Any member of the Board or any citizen may request that an item be taken from the consent agenda, discussed and acted upon separately during this meeting. The Mayor, or the Mayor Pro-Tem, retains discretion in deciding whether or not an item will be pulled off the consent agenda. Any item pulled off the consent agenda will be heard after the Liquor and Entertainment Board agenda.

3-1. Purchasing and Contracts

Action to determine that Contract No. 0809-188 is a contract for items which may only be contracted from a sole source and therefore not suitable for public bidding pursuant to NRS 332.115 and to approve Contract No. 0809-188 a request for the purchase of Wireless Broadband Mesh Nodes from Encom Wireless Data Solutions for a not to exceed cost of $79,175 to be funded from the Telemetry System Fund as provided in FY 2008/2009. (Sandy Scott)

Staff Summary: Carson City currently operates a 9.8 MGD Water Treatment Plant, 32 Production Wells, 17 Water Tanks, and a 5 MGD Wastewater Reclamation Facility to provide 58,000 customers with water and sewer services. In order to maintain the various facilities throughout the City, it is necessary to upgrade the communications system for the SCADA (Supervisory Control and Data Acquisition) System with the purchase of wireless broadband mesh nodes from Encom Wireless Data Solutions, the only authorized representative for Nevada. There are currently thirty of these specific radios installed and operational throughout the City and it is necessary to purchase these specific radios as they are the only radios compatible with the existing system.

3-2. City Manager

A) Action to appoint Derwin Bass to the Historic Resources Commission to fill the Architect position for a term ending July 2011. (Larry Werner)

Staff Summary: CCMC Chapter 18.06.020 establishes the Historic Resource Commission to consist of seven members including “at least two members of the HRC must be professionally qualified as an architect or a design professional with experience in historic preservation.” There is one Architect position open due to a member’s resignation. There is one applicant for this position.

B) Action to approve a Voluntary Separation Agreement for Walter Sullivan, Development Services Director.  (Larry Werner)

Staff Summary: Based on the slow down in the building industry, the number of permits processed through the Planning, Engineering, and Building Division has dropped dramatically. Walter Sullivan, Development Services Director has identified that significant savings would be achieved by consolidating the management of the Development Services Department with the Public Works Department under one Director. As such, Walter Sullivan has volunteered to vacate the Director's position. In recognition of Walter's contribution in identifying significant savings through re-organizing of the Development Services Department and willingness to retire early to save the City significant money, it is recommended that the City enter into a Voluntary Separation Agreement with Walter. With this action, there will be significant savings in next year's budget as well as future years. With this agreement, the position would be held vacant and the duties of the position assigned to the Public Works Director.

3-3. Treasurer

Action to contract with a third party custodial. (Al Kramer)

Staff Summary: Disappointment with our current custody bank’s securities lending performance and dissatisfaction with their monthly reports led the treasurer to seek another bank. Happily, we were able to reach an agreement with Bank of New York Mellon Trust Company, N.A. (BNY) which will allow us to proceed with a new third party securities lending provider and have the prospect of the excellent monthly reports we had with BNY in the past.

3-4. Assessor

Action to approve the partial removal/refund of taxes for parcel numbers 007-031-04 (portion of Section 17, T. 15 N. R. 20 E.) and 007-091-26 (portion of Section 9, T. 15 N. R. 20 E.) from the 2008/09 Real Property Tax Roll per NRS 361.060 in the amount of $ 321.13 (refund in the amount of $294.13). (Dave Dawley)

Staff Summary: The properties located within a portion of Section 9 and Section 17 (T. 15 N. R. 20 E.) were purchased by Carson City on September 18, 2008 under a Contract of Sale agreement (Parcel #’s 007-031-04 and 007-091-26). On January 9, 2009 a deed was recorded completing the contract and thereby transferring legal ownership to Carson City. This property is now tax exempt per NRS 361.060. The Assessor’s office is asking that the taxes be prorated from July 1, 2008 thru January 9, 2009 and that the remaining amount be removed from the 2008/09 Real Property Tax Roll. The Assessor’s office is also requesting that a partial refund be issued for the amount of taxes that were overpaid.

(End of Consent Agenda)

(Recess as Board of Supervisors)

                                                Liquor and Entertainment Board

Call to Order & Roll Call

Action on Approval of Minutes

4. Development Services - Business License

Action to approve Obaid Mobaligh as the liquor manager for the packaged liquor license for Smoke Shop located at 1953 N Carson St., Carson City including the Non-Refundable Investigation Fee of $500.00.  (Lena Tripp) 

Staff Summary: Per CCMC 4.13 all liquor license requests are to be reviewed by the Liquor Board.

Action to Adjourn as the Liquor and Entertainment Board

                                                        Board of Supervisors

Ordinances, Resolutions, and Other Items

5. Human Resources

Action to allow the Sheriff’s Office to supplement Deputy Gary Underhill’s compensation to keep his bi-weekly pay and benefits whole during the time period he is called to active duty while serving our country in Iraq. (Jennifer Schultz)

Staff Summary: Approval of this Board Action is consistent with past practice. Deputy Underhill and other Carson City employees have received the same pay and benefit supplement during prior active duty service.

6. Carson City Airport Authority

A) Action to approve and accept a 2009 Federal Aviation Administration Airport Improvement (AIP)Grant in the approximate amount of $270,000.00 (not to exceed $300,000.00). (Steve Tackes)

Staff Summary: The FAA has informed the Carson City Airport Authority that it has internally approved an AIP Grant for the Carson City Airport and will be sending the Grant Offer out with a requirement that it be accepted and returned within 10 days. The FAA requires Carson City, as well as the Carson City Airport Authority, to approve and accept the grant offer. This grant will be used for the engineering design for the reconstruction of taxiways and aprons.

B) Action to approve and accept federal economic stimulus funds under the American Recovery and Reinvestment Act of 2009 in Federal Aviation Administration Airport Improvement (AIP) Grants in the approximate amount of $19million, or such lesser amount as determined by the Secretary of Transportation (US), or his designee agency. (Steve Tackes)

Staff Summary: The American Recovery and Reinvestment Act of 2009 was signed by the President on February 17, 2009, and among other provisions, includes funds for Airport Improvement Grants that are shovel ready and can be readily funded. The Act requires that at least 50% of the awarded funds be committed within 120 days of the effective date of the Act. The Act provides 100% funding for the selected projects instead of the 5% match typically required for AIP projects. The Carson City Airport Authority was included in the Carson City list of shovel-ready projects, and the NDOT list to Senator Reid of shovel-ready airport projects for $19million in funding. The Carson City Airport Authority has been informed that a determination of acceptance of the funding for these projects will need to be received by the FAA on very short notice. As a result, the Carson City Airport Authority is requesting your approval of these grant funds at this time. The FAA requires Carson City, as well as the Carson City Airport Authority, to approve and accept the grant offers.

7. Purchasing and Contracts

Action to determine that Contract No. 0809-189 is a contract for the services of a professional engineer where the selection was made on the basis of the competence and qualifications of the engineer for the type of services to be performed and not on the basis of competitive fees; and therefore not suitable for public bidding pursuant to NRS 625.530; and to approve Contract No. 0809 with Black and Veatch to provide Engineering Services to update the improvement program for the Marlette Hobart Water System through October 30, 2009, for a not to exceed cost of $399,500.00 to be funded from the Water Fund Accounts as provided in FY’s 2008/2009 and FY 2009/2010. (Andy Burnham)

Staff Summary: This Contract provides for continuing the improvement program started several years ago for the Marlette Hobart Water System by determining the best alternative to maximize the water resource system, replace aging pipelines, while also addressing maintenance issues for the two dams and the opportunity to create hydropower from the significant elevation differences.

8. Public Works

Update on water supply and related issues. (Ken Arnold)

Staff Summary: The summer of 2009 will present challenges in meeting water demands due to multiple factors, including but not limited to the potential of diminished flows from west side streams due to available snow pack, lack of Marlette Lake water, and Uranium and Arsenic issues. Staff will provide an update to the Board.

9. Carson City Audit Committee

Discussion regarding the position of Internal City Auditor and possible action to direct staff to issue a Request for Qualifications for auditing services to complete the audit work plan relating to the ambulance billing process, the NDOT-Carson City Freeway project, the parks and recreation programs and any other programs the Board of Supervisors deems appropriate for audit review and allow the Audit Committee to review the RFQs and make a recommendation to the Board of Supervisors as to who they would recommend to provide the service. (Pete Livermore)

Staff Summary: Section 3.075 of the Carson City Charter requires the City to appoint a full-time or part-time internal auditor. The Board is being asked to discuss the filling of the position due to a recent vacancy. The Audit Committee recommends that the Board send out Requests for Qualifications and that they be allowed to review the qualifications and make a recommendation to the Board as to who is best qualified to provide the service. In addition, the Board will be asked to consider which programs it deems appropriate for review by the internal auditor.

10. Development Services - Planning and Zoning

A) Action to recommend for approval the Community Development Block Grant (CDBG) project funding priorities for FY2009-10, and to open a 30-day public comment period from March 12, 2009 to April 13, 2009, for review of the Carson City CDBG 2009-10 Annual Action Plan to implement Department of Housing and Urban Development (HUD) programs associated with the CDBG Program. (Lee Plemel)

Staff Summary: As of February 2009, the U.S. Department of Housing and Urban Development (HUD) has not announced the funding awards to its recipients. In 2008 Carson City received $436,345 in Community Development Block Grant Funds. Fifteen percent, or $65,451, was available for public services activities, 65%, or $283,625, was available for public facilities and improvements and 20%, or $87,269, was available for planning, research, reports and administrative functions. The funding for fiscal year 2009-10 is expected to be similar to that of last year. A community-based Application Review Workgroup (ARW) oversaw the application review process and ranked the applications.

B) Action to introduce, on first reading, an ordinance amending the Carson City Municipal Code Title 18 Zoning, Chapter 18.03, Definitions, Section 18.03.010, Words and Terms Defined, to modify the definition of “Wind Energy/Conversion Facility” to “Wind Energy Conversion System, Private Use” and to add a definition for “Wind Machine”; and amending the Carson City Municipal Code Title 18 Zoning, Chapter 18.05, General Provisions, by adding Section 18.05.080, Private Use Wind Energy Conversion Systems to set forth specific standards and criteria for these systems, and other matters properly related thereto. (ZCA-08-127) (Lee Plemel)

Summary: The proposed ordinance would create standards for the placement and use of small wind turbines for personal use in all areas of Carson City, including residential and commercial areas. Small wind turbines are typically for personal use to offset the cost of electricity to a home or business. There are currently no specific standards for such devices in the Carson City Municipal Code.

11. District Attorney

A) Action to introduce on first reading, an ordinance amending Carson City Municipal Code Title 9 Health and Welfare, by adding Chapter 9.14, Fund for Genetic Marker Testing, adding Section 9.14.010 Creation of Fund for Genetic Marker Testing, which creates a fund in the county treasury for genetic marker testing fees, adding Section 9.14.020 Deposit of Money into Fund for Genetic Marker Testing, which requires the treasurer to deposit money collected for genetic marker testing into the fund, adding Section 9.14.030 Use and Distribution of Money in Fund for Genetic Marker Testing, which defines how the money is used and distributed in the fund and other matters properly related thereto. (Melanie Bruketta)

Staff Summary: Nevada Revised Statute (NRS) 176.0913 requires certain criminal offenders to provide biological specimens for an analysis to determine the genetic markers of the specimens. NRS 176.0915 requires a court to impose a fee of up to $150.00 for conducting the analysis. The money must be deposited with the county treasurer, and the Board of Supervisors is required to adopt an ordinance creating the fund in which the money will be deposited.

B) Action to designate the Washoe County Crime Lab as the forensic laboratory to conduct or oversee genetic marker testing for Carson City. (Melanie Bruketta)

Staff Summary: Nevada Revised Statute (NRS) 176.0915 requires the Carson City Board of Supervisors to designate a forensic laboratory to conduct or oversee genetic marker testing. By designating Washoe County Crime Lab, they will receive from the genetic marker testing fund money to be used for any testing conducted. If money remains in the fund, the crime lab will receive on a monthly basis, the remainder of the fund which it must use to maintain and purchase equipment and supplies relating to genetic marker testing and pay for training and continuing education.

12. Board of Supervisors

Non-Action Items:
Internal communications and administrative matters
Correspondence to the Board of Supervisors
Status reports and comments from the members of the Board
Staff comments and status report

13. Action to Adjourn

Copies of information related to the above items can be viewed at the reference desk at the Carson City Public Library.

Titles of agenda items are intended to identify specific matters. If you desire detailed information concerning any subject matter itemized within this agenda, you are encouraged to call the responsible agency or the City Manager’s Office. You are encouraged to attend this meeting and participate by commenting on any agendized item.

Notice to persons with disabilities: Members of the public who are disabled and require special assistance or accommodations at the meeting are requested to notify the City Manager’s Office in writing at 201 North Carson Street, Carson City, NV, 89701, or by calling (775)887-2100 at least 24 hours in advance.

This meeting can be viewed on Channel 26. For specific dates and times - www.bactv.org.

                 This agenda and backup information are available on the City’s website at

                This notice and revised agenda have been posted at the following locations:

                                        Community Center 851 East William Street
                                      Public Safety Complex 885 East Musser Street
                                              City Hall 201 North Carson Street
                                        Carson City Library 900 North Roop Street

                                                   Date: February 26, 2009

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