• By Albert Depew

12-19-19 Agenda with Supporting Materials

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CARSON CITY CONSOLIDATED MUNICIPALITY
NOTICE OF MEETING OF THE 
BOARD OF SUPERVISORS
AND REDEVELOPMENT AUTHORITY
AND BOARD OF HEALTH

Day:          Thursday
Date:         December 19, 2019
Time:        Beginning at 8:30 am
Location: Community Center, Sierra Room
                  851 East William Street
                  Carson City, Nevada

AGENDA

1.    Call to Order - Board of Supervisors

2.    Roll Call


3.    Invocation - Pat Propster, Calvary Chapel

4.    Pledge of Allegiance

5.    Public Comment:**

The public is invited at this time to comment on and discuss any topic that is relevant to, or within the authority of this public body.

6.    For Possible Action:  Approval of Minutes - November 21, 2019 

7.    For Possible Action:  Adoption of Agenda

8.    Special Presentations


 8.A   Presentation of Length of Service certificates to City employees.  (Melanie Bruketta, mbruketta@carson.org)  

Staff Summary:  Every month the Board of Supervisors presents Length of Service certificates to employees who have completed 5, 10, 15, 20, 25 and 30 years of City service. 

Consent Agenda

All matters listed under the consent agenda are considered routine and may be acted upon by the Board of Supervisors with one action and without an extensive hearing.  Any member of the Board may request that an item be taken from the consent agenda, discussed and acted upon separately during this meeting.  The Mayor, or the Mayor Pro-Tem, retains discretion in deciding whether or not an item will be pulled off the consent agenda.

9.    City Manager

 9.A   For Possible Action: Discussion and possible action on ratifying the approval of bills and other requests for payments by the City Manager for the period of November 8, 2019 through December 6, 2019.  (Nancy Paulson, npaulson@carson.org)

Staff Summary:  Pursuant to CCMC 2.29, the Controller will present all bills or other requests for payment by the City to the City Manager for approval. Upon approval, the register book of bills and other requests for payment and warrants are presented at least once a month to the Board of Supervisors, who shall by motion entered into its minutes, ratify the action taken. 

 9.B   For Possible Action: Discussion and possible action regarding the appointment of two members to the Carson City Regional Transportation Commission, each to fill a term that expires in December, 2021. (Nancy Paulson, npaulson@carson.org)

Staff Summary: NRS 277A.170 and CCMC 11.20.030 provide for the creation and organization of a five-member Regional Street and Highway Commission. Staggered two-year terms are served by two members of the Board of Supervisors and three representatives of the public-at-large. Members of the RTC also serve on the Carson Area Metropolitan Planning Organization (CAMPO). There are two vacancies due to expiration of terms. Reappointment requests were submitted by Charles Macquarie and Gregory Stedfield.

10.    Finance

 10.A   For Possible Action: Discussion and possible action regarding the report on the condition of each fund in the treasury and the statements of receipts and expenditures through December 6, 2019, per NRS 251.030 and NRS 354.290. (Sheri Russell, srussell@carson.org)

Staff Summary: NRS 251.030 requires the Chief Financial Officer (for the purpose of the statute acting as the County Auditor) to report to the Board of Supervisors, at each regular meeting thereof, the condition of each fund in the treasury. NRS 354.290 requires the County Auditor to report to the Board of Supervisors a statement of revenues and expenditures based on the accounts and funds as were used in the budget. A more detailed accounting is available on the City’s website – www.carson.org.

11.    Purchasing and Contracts

 11.A   For Possible Action: Discussion and possible action regarding Contract No. 1718-004B, Conflict Counsel, with Walter B. Fey, Esq., for a not to exceed amount of $66,989.58 through June 30, 2020 to be funded from the General Fund Courts Professional Services/Conflict Account.  (Carol Akers, CAkers@carson.org and Max Cortes, MCortes@carson.org)

Staff Summary:  The City received notification that Robert Ben Walker, Esq. passed away on November 26, 2019.  Due to the nature of Mr. Walker’s cases and clients, it is imperative to have no lapse in representation of his former clients.  Walter B. Fey, a qualified and licensed attorney, has been selected to assume Mr. Walker’s contract effective December 20, 2020 through June 30, 2020 for $10,488.27 each month (January through June), plus an additional $4,059.96 for the remaining days for the month of December.  

 11.B   For Possible Action: Discussion and possible action regarding the purchase of prescription medications for persons detained in the Carson City Jail (File No. 19300101), utilizing joinder contract #MMS17017 through Minnesota Multistate Contracting Alliance for Pharmacy (MMCAP) with Diamond Pharmacy, a correctional pharmacy services provider, from January 1, 2020 through December 31, 2020, with a one year additional period if the contract is extended, for a not to exceed annual amount of $125,000, to be funded from the General Fund / Inmate Medical Care and the Supplemental Indigent Fund / Inmate Medical Care accounts. (Carol Akers, CAkers@carson.org and Nicki Aaker, NAaker@carson.org)  Late Material

Staff Summary:  Pursuant to NRS 211.140, Carson City is responsible for providing prescription medications for persons who are detained in the Carson City Jail.  Carson City Health and Human Services and Sheriff Ken Furlong would like to continue to utilize Diamond Pharmacy's joinder contract through MMCAP to purchase the prescription medications.

 11.C   For Possible Action: Discussion and possible action regarding a determination that D & D Plumbing, Inc. is the lowest responsive and responsible bidder pursuant to NRS Chapter 338 and whether to award Contract No. 19300069, Health Department Boiler Replacement, to D & D Plumbing, Inc. for a total not to exceed amount of $155,924.00. (Carol Akers, CAkers@carson.org and Ron Reed, RReed@carson.org)

Staff Summary:  The project consists of the full engineered design and construction for replacement of all 3 boilers at the Carson City Health Department Building, including replacement of all piping needed for the boiler replacements. The construction contract is for the base bid amount of $155,924 (with no contingency) to be funded from the Capital Projects Boiler Replacement Account. The engineer’s estimate for construction was $150,000. 

12.    Sheriff

 12.A   For Possible Action: Discussion and possible action regarding a proposed interlocal agreement between Carson City and Douglas County, to pass $50,000 in grant funds from the Department of Justice, 2019 Edward Byrne Memorial Justice Assistance Grant Program, to Douglas County for the TriNet Narcotics Task Force. (Sheriff Furlong, kfurlong@carson.org)

Staff Summary: The Board of Supervisors accepted this grant on September 19, 2019.  The grant provides funds for the TriNet Narcotics Task Force personnel in both Carson City and Douglas County.  This interlocal agreement is the mechanism through which to pass the grant funding on to Douglas County.

(End of Consent Agenda)

Ordinances, Resolutions, and Other Items

13.    Item(s) pulled from the Consent Agenda will be heard at this time.

14.    City Manager


 14.A   For Possible Action: Discussion and possible action regarding the appointment of one member to the Carson City Audit Committee, for a term that expires in December, 2021. (Nancy Paulson, npaulson@carson.org)

Staff Summary: CCMC 2.14.030 provides for a five-member Audit Committee, comprised of one member from the Board of Supervisors and four members from the public-at-large. There are two vacancies for the public-at-large positions due to expiration of terms. A new application was submitted by Rachelle Resnick.

 14.B   For Possible Action: Discussion and possible action regarding the appointment of three members to the 9-1-1 Surcharge Advisory Committee, each to fill a term that will expire in December, 2021. (Nancy Paulson, npaulson@carson.org)

Staff Summary: NRS 244A.7645 and CCMC 4.05.030 create a six-member advisory committee as the “9-1-1 Surcharge Advisory Committee.”  Tina Petersen currently occupies the position required to be reserved for a representative of a local carrier exchange position and Mary Katherine Durbin currently occupies a position that may be filled by a member of the general public; both are seeking reappointment. A new application was submitted by Miette Lopez to fill a vacancy as a member of the general public.

15.    Assessor

 15.A   For Possible Action:  Discussion and possible action regarding the appointment of a member to the Carson City Board of Equalization. (Kimberly Adams, kadams@carson.org)

Staff Summary:  NRS 361.340 establishes the Carson City Board of Equalization (CCBE) consisting of 5 members.  Supervisor Bagwell's previously recommended member (Mallory Wilson), who was nominated and appointed to the CCBE, has moved outside of Carson City.  Therefore, Supervisor Bagwell is recommending that the Mayor nominate Raymond Murphy, under NRS 361.340, for approval by the Board of Supervisors to serve the remainder of Ms. Wilson's term on the CCBE.  

16.    Purchasing and Contracts

 16.A   For Possible Action: Discussion and possible action regarding the purchase of 28 vehicles for several departments throughout the City, utilizing the State of Nevada’s competitive bid list and cooperative purchasing agreements through Sourcewell and HGACBuy for a total not to exceed amount of $2,055,099.48. (Carol Akers, CAkers@carson.org and Rich Hardcastle, RHardcastle@carson.org)

Staff Summary:  Multiple city departments are looking to replace vehicles due to the age and/or condition of the vehicles.  The vehicles being replaced are at the end of their useful lives and it is not cost-effective to continue to maintain these vehicles.  Staff seeks approval for a total of 28 vehicles to be replaced. These requested purchases were planned for and are funded as part of the approved FY 20 Capital Improvement Vehicle Replacement Program.

17.    Public Works

 17.A   For Possible Action:  Discussion and possible action regarding the FY 2017 TIGER Grant Agreement, between Carson City and the U.S. Department of Transportation (USDOT) for the South Carson Complete Streets Project, and authorization for the City Manager to sign future amendments to this agreement concerning time extensions or a change in the total agreement amount up to 10% of the amount. (Darren Schulz, DSchulz@carson.org and Dan Stucky, DStucky@carson.org) Late Material

Staff Summary:  Carson City was awarded the FY 2017 Transportation Investment Generating Economic Recovery ("TIGER") Discretionary Grant for the South Carson Complete Streets Project in the spring of 2018.  The highly competitive 2017 TIGER grant program provides discretionary grant funding to various projects, including those that emphasize improved access to reliable, safe, and affordable transportation for communities in rural areas, such as Carson City.  The South Carson Complete Streets Project plans to convert the South Carson Street corridor into more productive uses that facilitate comfortable, convenient, and safe travel for pedestrians and cyclists; improve access to abutting businesses; spur private investment; increase driver safety; and prepare Carson City for future Smart City advancements.  The agreement will require a non-federal match of $11,137,991 to leverage $7,570,202 in FY 2017 TIGER Funds.

18.    Fire

 18.A   For Possible Action:  Discussion and possible action regarding approval to submit a grant application to the Federal Emergency Management Agency (FEMA) through the State of Nevada, Department of Public Safety - Division of Emergency Management for funding to update the Carson City Hazard Mitigation Plan 2021 through 2026. (Tom Raw, traw@carson.org)

Staff Summary: This grant funding, if received, will be used to update the Carson City Hazard Mitigation Plan from 2021 to 2026. This plan is required by FEMA based on the Federal Disaster Mitigation Act of 2000.  FEMA’s hazard mitigation plan requirement is a condition for receiving certain types of non-emergency disaster assistance, including funding for disaster relief mitigation projects. The total cost to update the Carson City Hazard Mitigation Plan is estimated at $115,000. This grant will cover 75% of the cost at $86,250 and Carson City would need to cover a 25% match of $28,750.

19.    Recess as the Board of Supervisors

Redevelopment Authority

20.    Call to Order & Roll Call - Redevelopment Authority

21.    Public Comment:**

The public is invited at this time to comment on and discuss any topic that is relevant to, or within the authority of this public body.

22.    For Possible Action:  Approval of Minutes - September 5, 2019

23.    Community Development

 23.A   For Possible Action:  Discussion and possible action regarding a recommendation to the Board of Supervisors concerning the expenditure of $11,800 from the FY 2020 Redevelopment Revolving Fund for a new message sign at the Children’s Museum, located at 813 N. Carson Street. (Lee Plemel, lplemel@carson.org)

Staff Summary:  The approved FY 2020 Redevelopment budget included $50,000 for outside plaza improvements to the Children’s Museum, $38,200 of which was previously authorized by the Redevelopment Authority for surface improvements and amenities. Details for the proposed sign were not available at that time. The proposed sign would consolidate and replace existing signage located at the front of the building. The building is a public building owned by Carson City and leased by the Children’s Museum.

 23.B   For Possible Action: Discussion and possible action regarding a recommendation to the Board of Supervisors regarding the expenditure of up to $450,000 in addition to the previously approved expenditure of $190,000, for a total expenditure of up to $640,000 in FY 2020 for the design and construction the 3rd Street Parking Lot Rehabilitation Project, located at 202 S. Curry Street, to include shade structures and other upgrades to accommodate special events. (Lee Plemel, lplemel@carson.org) Late Material

Staff Summary:  The Redevelopment Authority has allocated $190,000 in FY 2020 to rehabilitate the 3rd Street City parking lot. The parking lot is currently used by the farmers market every Saturday, June through September. Existing trees around the parking lot, which provide significant shading throughout the lot, will need to be removed as part of the project. The Public Works Department has also been asked to consider additional requests, including shade structures and electrical upgrades as part of the project so that the parking lot can be used for special events as an alternative location to closing adjacent streets for events. The Redevelopment Authority will consider design alternatives for possible Redevelopment funding.  The Redevelopment Authority Citizens Committee recommends authorization of the expenditure of $240,000 in addition to the Board of Supervisors' previously approved expenditure of $190,000, for a total expenditure of $430,000, but the Authority may elect to recommend the same amount, a lower amount or a higher total amount up to $640,000.

24.    Public Comment:**
The public is invited at this time to comment on any matter that is not specifically included on the agenda as an action item.  No action may be taken on a matter raised under this item of the agenda.

25.    For Possible Action:  To Adjourn as the Redevelopment Authority

26.    Reconvene as the Board of Supervisors

27.    Community Development - Planning


 27.A   For Possible Action:  Discussion and possible action regarding the adoption of a Resolution authorizing the expenditure of $11,800 from the Fiscal Year 2020 Redevelopment Revolving Fund for a new message sign at the Children’s Museum, located at 813 N. Carson Street, as an expense incidental to the carrying out of the Redevelopment Plan. (Lee Plemel, lplemel@carson.org)

PURSUANT TO NRS 279.628, THIS RESOLUTION MUST BE ADOPTED BY A TWO-THIRDS VOTE OF THE BOARD OF SUPERVISORS.

Staff Summary:  The approved FY 2020 Redevelopment budget included $50,000 for outside plaza improvements to the Children’s Museum, $38,200 of which was previously authorized by the Redevelopment Authority for surface improvements and amenities. The proposed sign would consolidate and replace existing signage located at the front of the building. NRS 279.628 permits the expenditure of money from the Redevelopment Revolving Fund for the purpose of any expenses necessary or incidental to the carrying out of Redevelopment Plans. 

 27.B   For Possible Action:  Discussion and possible action regarding the adoption of a Resolution authorizing the expenditure of $450,000 in addition to the previously approved expenditure of $190,000, for a total expenditure of up to $640,000 in FY 2020 for the design and construction of the 3rd Street Parking Lot Rehabilitation Project, located at 202 S. Curry Street, as an expense incidental to the carrying out of the Redevelopment Plan.  (Lee Plemel, lplemel@carson.org)

PURSUANT TO NRS 279.628, THIS RESOLUTION MUST BE ADOPTED BY A TWO-THIRDS VOTE OF THE BOARD OF SUPERVISORS.

Staff Summary:  The Redevelopment Authority has allocated $190,000 in FY 2020 to rehabilitate the 3rd Street City parking lot. Existing trees around the parking lot, which provide significant shading throughout the lot, will need to be removed as part of the project. The Public Works Department has also been asked to consider additional requests, including shade structures and electrical upgrades as part of the project so that the parking lot can be used for special events as an alternative location to closing adjacent streets for events. NRS 279.628 permits the expenditure of money from the Redevelopment Revolving Fund for the purpose of any expenses necessary or incidental to the carrying out of Redevelopment Plans. The Redevelopment Authority Citizens Committee recommends approval of the Resolution by the Board to authorize the expenditure of $240,000 in addition to the Board's previously approved expenditure of $190,000, for a total expenditure of $430,000.  The Board may elect to approve the same amount based on the Committee's recommendation, a lower amount or a higher total amount up to $640,000. 

 27.C   For Possible Action: Discussion and possible action regarding a report relating to the orderly management of growth in Carson City to be submitted to Nevada legislators pursuant to the provisions of Assembly Bill (AB) 240, which was adopted by the Nevada Legislature during the 2019 Legislative Session.  (Lee Plemel, lplemel@carson.org)

Staff Summary:  AB 240 applies to and requires cooperation between Carson City, Douglas County, Lyon County, Storey County, Washoe County, and the cities of Reno and Sparks regarding regional growth. The bill requires these governmental entities to submit a report to the state legislators representing their jurisdictions by December 31, 2019. The bill also provides for ongoing meetings and interagency cooperation on reports regarding orderly growth in the region through the year 2022. The purpose of this item is for the Board of Supervisors to authorize the report to be submitted to the legislators. 

 27.D   For Possible Action:  Discussion and possible action regarding the Master Plan annual report from the Planning Commission. (Lee Plemel, lplemel@carson.org)

Staff Summary:  State law (NRS 278.190) requires the Planning Commission to annually make recommendations to the Board of Supervisors regarding the implementation of the Master Plan. The report includes information regarding past, current and future Master Plan implementation actions for the Board of Supervisor’s consideration in setting goals and work programs for 2020. 

 27.E   For Possible Action: Discussion and possible action regarding authorization for the Community Development Director to waive the late penalty on a business license fee not paid by January 15, 2020 if the license fee is paid by February 15, 2020.   (Hope Sullivan, hsullivan@carson.org)

Staff Summary:  Carson City Municipal Code (CCMC) 4.04.072.1 requires the assessment of a 25 percent late penalty for business license fees, other than marijuana related business license fees, not paid by January 15, 2020.  In November 2019, the Business License Division migrated from HTE software to EnerGov permitting software.  As part of this migration, customers are required to set up online accounts and update business information.  Staff is continuing to work with the software consultant to improve the customer portal to ensure a user-friendly experience, but the start of the business license renewals has been delayed.  As the delay is due to the software migration, staff is requesting a 30-day grace period that would waive the penalty fee provided the business license renewal fee is paid by February 15, 2020.

28.    Board of Supervisors
Non-Action Items:
Future agenda items
Status review of projects
Internal communications and administrative matters
Correspondence to the Board of Supervisors
Status reports and comments from the members of the Board
Staff comments and status report

29.    Public Comment:**
The public is invited at this time to comment on any matter that is not specifically included on the agenda as an action item.  No action may be taken on a matter raised under this item of the agenda.

30.    For Possible Action:  To Adjourn as the Board of Supervisors

-- LUNCH BREAK - RETURN 1:30 P.M. --

Board of Health

31.    Call to Order & Roll Call - Board of Health

32.    Public Comment:**

The public is invited at this time to comment on and discuss any topic that is relevant to, or within the authority of this public body.

33.    For Possible Action:  Approval of Minutes - August 15, 2019

34.    Health and Human Services

 34.A   For Possible Action: Discussion and possible action regarding acceptance of the Health Officer's Report.  (Staff contact - Nicki Aaker, NAaker@carson.org)

Staff Summary: This item is to provide an update on the Health Officer’s engagement in the department and the community including, but not limited to, an influenza community vaccination program update and presence of influenza within Carson City.  Feedback and direction is requested from the Board regarding the Health Officer’s Report concerning activities the Health Officer is engaged in both internally and externally for Carson City Health and Human Services.

 34.B   For Possible Action: Discussion and possible action regarding approval of the biannual 2019 report from Vitality Unlimited as required by Contract #1718-118 between Carson City and Vitality Unlimited.  (Nicki Aaker, NAaker@carson.org)

Staff Summary: As part of the services agreement between Carson City and Vitality Unlimited, Vitality Unlimited agreed to provide a biannual report to Carson City's Board of Health to include reporting on the following:  (1) Civil Protective Custody (CPC) admissions; (2) CPC denied/medical; (3) CPC no show; (4) CPC to residential; (5) women residential; (6) women detox; (7) men residential; (8) men detox; (9) number of Carson City residents treated at the Carson City facility; (10) number of Carson City residents treated at the Elko Facility; and (11)  any other statistics requested by the Carson City Board of Health as determined reasonable by both parties.

 34.C   For Possible Action: Discussion and possible action regarding approval of the Carson City Health and Human Services' (CCHHS) Director's Report which includes: (1) a summary of the presentation given to the State of Nevada’s Interim Committee on Healthcare on December 11, 2019; (2) an update on funding from Senate Bill 263 (2019); (3) an update on re-accreditation efforts of CCHHS and introduction of Haydon Cook, part time accreditation coordinator; (4) an update of a district health department; (5) a discussion of behavioral health and homeless within the community (in collaboration with Sheriff Furlong); and (6) an overview of upcoming events.  (Nicki Aaker, NAaker@carson.org)

Staff Summary: The three local health authorities, Carson City Health and Human Services, Washoe County Health District, and Southern Nevada Health District, along with the State of Nevada and Nevada Public Health Association, were invited to give a presentation to the State of Nevada Interim Committee on Healthcare on December 11, 2019. Staff will provide an overview of the presentation given.  The 2019 Legislature passed Senate Bill 263, which requires vaping products to be taxed in the same manner as tobacco products.  CCHHS re-accreditation documentation is due in April, 2021.  Haydon Cook has been hired part time as the accreditation coordinator to coordinate the documentation.   
 
 34.D   For Possible Action: Discussion and possible action regarding approval of the Carson City Health and Human Services’ (CCHHS) Strategic Plan.  (Nicki Aaker, NAaker@carson.org)

Staff Summary: A strategic plan is one of the core documents required by Public Health Accreditation.  The purpose of the CCHHS Strategic Plan is to provide an action strategy for CCHHS management and employees in the following four priority areas: (1) communication; (2) employee development; (3) funding; and (4) partnerships. It aligns with the Carson City’s Strategic Plan’s goals of efficient government and organizational culture.   The Plan will be reviewed internally on an annual basis and a progress report will be given to the Carson City Board of Health annually.  

35.    Public Comment:**
The public is invited at this time to comment on any matter that is not specifically included on the agenda as an action item.  No action may be taken on a matter raised under this item of the agenda.

36.    For Possible Action:  To Adjourn as the Board of Health

**PUBLIC COMMENT LIMITATIONS - The Mayor and Supervisors meet at various times as different public bodies: the Carson City Board of Supervisors, the Carson City Liquor and Entertainment Board, the Carson City Redevelopment Authority, and the Carson City Board of Health.  Each, as called to order, will provide at least two public comment periods in compliance with the minimum requirements of the Open Meeting Law prior to adjournment.  In addition, it is Carson City’s aspirational goal to also provide for item-specific public comment as follows:  In order for members of the public to participate in the public body’s consideration of an agenda item, the public is strongly encouraged to comment on an agenda item when called for by the mayor/chair during the item itself.  No action may be taken on a matter raised under public comment unless the item has been specifically included on the agenda as an item upon which action may be taken. The Mayor, Mayor Pro-Tem and Chair, also retain discretion to only provide for the Open Meeting Law’s minimum public comment and not call for or allow additional individual-item public comment at the time of the body’s consideration of the item when: 1) it is deemed necessary by the mayor/chair to the orderly conduct of the meeting; 2) it involves an off-site non-action facility tour agenda item; or 3) it involves any person’s or entity’s due process appeal or hearing rights provided by statute or the Carson City Municipal Code. 

Agenda Management Notice - Items on the agenda may be taken out of order; the public body may combine two or more agenda items for consideration; and the public body may remove an item from the agenda or delay discussion relating to an item on the agenda at any time.

Titles of agenda items are intended to identify specific matters.  If you desire detailed information concerning any subject matter itemized within this agenda, you are encouraged to call the responsible agency or the City Manager’s Office.  You are encouraged to attend this meeting and participate by commenting on any agendized item.

Notice to persons with disabilities: Members of the public who are disabled and require special assistance or accommodations at the meeting are requested to notify the City Manager’s Office in writing at 201 North Carson Street, Carson City, NV, 89701, or by calling (775) 887-2100 at least 24 hours in advance.

To request a copy of the supporting materials for this meeting contact Janet Busse at jbusse@carson.org or call (775) 887-2100.

This agenda and backup information are available on the City’s website at www.carson.org/agendas and at the City Manager’s Office - City Hall, 201 N. Carson Street, Ste 2, Carson City, Nevada  (775)887-2100.

This notice has been posted at the following locations:
Community Center  851 East William Street
Courthouse  885 East Musser Street
City Hall  201 North Carson Street
Carson City Library  900 North Roop Street
Community Development Permit Center  108 East Proctor Street
http://notice.nv.gov